Best Practices for Remote Board Meetings

People tend to be less attentive when it comes to a boardgreenroom.com/medical-data-systems-overview board meeting that is remote than they would be in person. It’s easier to succumb to the temptation to check emails, eat food or answer the phone. You can avoid many of these issues by organising your meetings efficiently. These best practices will help keep your virtual meetings on schedule as well as secure and efficient.

Use a dependable, online portal with a board-management program which includes an agenda creator and video integration. Additionally, it comes with useful tools such as document centers and task managers. These tools will allow you to hold your meetings without leaving the portal, and ensure that everyone has access to them regardless of location the time zone, device or location. It’s a good idea also to assign a moderator for your meeting. They can oversee the systems and make sure the technology is working correctly.

Make sure to send meeting reminders at least 24hrs prior to the scheduled call. This will lower the number of attendees who don’t show up and ensure that all participants have all the information they need for participation. Use an agenda template to outline specific details of the conference so that participants don’t get lost during the discussion.

If a member cannot attend a remote board meeting, they must provide the board with a written explanation outlining the reason for their absence and describing any reasonable accommodations requested. The board will then decide whether the reason is valid. The board should be fair and consistent throughout the process which can be complex.